Erasmus+ Programme (ERASMUS)

Application Form
Technical Description (Part B)

(ERASMUS UN Erasmus Mundus Joint Masters)

Version 1.0
25 February 2021 

IMPORTANT NOTICE
What is the Application Form?
The Application Form is the template for EU grants applications; it must be submitted via the EU Funding & Tenders Portal before the call deadline. 
The Form consists of 2 parts:.
•	Part A contains structured administrative information  
•	Part B is a narrative technical description of the project. 
Part A is generated by the IT system. It is based on the information which you enter into the Portal Submission System screens. 
Part B needs to be uploaded as PDF (+ annexes) in the Submission System. The templates to use are available there.
How to prepare and submit it?
The Application Form must be prepared by the consortium and submitted by a representative. Once submitted, you will receive a confirmation.
Character and page limits:
•	page limit normally 40 pages for calls for low value grants (60 000 or below); 70 pages for all other calls (unless otherwise provided for in the Call document/Programme Guide)
•	supporting documents can be provided as an annex and do not count towards the page limit
•	minimum font size — Arial 9 points 
•	page size: A4 
•	margins (top, bottom, left and right): at least 15 mm (not including headers & footers).
Please abide by the formatting rules. They are NOT a target! Keep your text as concise as possible. Do not use hyperlinks to show information that is an essential part of your application.
 If you attempt to upload an application that exceeds the specified limit, you will receive an automatic warning asking you to shorten and re-upload your application. For applications that are not shortened, the excess pages will be made invisible and thus disregarded by the evaluators.
 Please do NOT delete any instructions in the document. The overall page limit has been raised to ensure equal treatment of all applicants.

TECHNICAL DESCRIPTION (PART B)
COVER PAGE
Part B of the Application Form must be downloaded from the Portal Submission System, completed and then assembled and re-uploaded as PDF in the system. 
Note: Please read carefully the conditions set out in the Call document/Programme Guide (for open calls: published on the Portal).Pay particular attention to the award criteria; they explain how the application will be evaluated.

PROJECT	
Project name:	[project title]	
Project acronym: 	[acronym]	
Coordinator contact:	[name NAME], [organisation name]	

TABLE OF CONTENTS
TECHNICAL DESCRIPTION (PART B)
COVER PAGE
PROJECT SUMMARY
1. RELEVANCE
1.1 Background and general objectives
1.2 Needs analysis and specific objectives
1.3 Complementarity with other actions and innovation — European added value
2. QUALITY
2.1 PROJECT DESIGN AND IMPLEMENTATION
2.1.1 Concept and methodology
2.1.2 Project management, quality assurance and monitoring and evaluation strategy
2.1.3 Project teams, staff and experts
2.1.4 Cost effectiveness and financial management
2.1.5 Risk management
2.2 PARTNERSHIP AND COOPERATION ARRANGEMENTS
2.2.1 Consortium set-up
2.2.2 Consortium management and decision-making
3. IMPACT
3.1 Impact and ambition
3.2 Communication, dissemination and visibility
3.3 Sustainability and continuation
4. WORK PLAN, WORK PACKAGES, TIMING AND SUBCONTRACTING
4.1 Work plan
4.2 Work packages and activities
Work Package 1
Work Package …
Events and Trainings
4.3 Timetable
4.4 Subcontracting
5. OTHER
5.1 Ethics
5.2 Security
6. DECLARATIONS
ANNEXES

PROJECT SUMMARY 
Project summary (in English)	
See Abstract (Application Form Part A).	

1. RELEVANCE 
1.1 Background and general objectives 
Background and general objectives
Describe the project general aims and objectives.
Explain the project relevance in relation to the objectives of the EMJM.	
Insert text

1.2 Needs analysis and specific objectives
Needs analysis and specific objectives 
Explain the project rationale and the needs analysis on which the proposal is built, How these needs were identified? 
What issue/challenge/gap and specific objectives does the project aim to address in academic terms, and with regard to societal and labour market needs.	
Insert text

1.3 Complementarity with other actions and innovation — European added value 
Complementarity with other actions and innovation    
To what extent will the project foster excellence and innovation from an academic and non-academic point of view, both for the HEIs involved and in the targeted field(s) of study?
Describe how the project supports the modernisation and internationalisation strategy of the partner HEIs.
Explain the project uniqueness and added value when compared with the existing offer of master programmes.
Explain how the project will contribute to the attractiveness, integration and internationalisation of the European Higher Education Area (EHEA).
Explain how the proposal will work towards the achievement of the policy objectives of the European Higher Education Area such as automatic recognition of academic qualifications and learning periods abroad, the Bologna key commitments, multilingualism.	
Insert text

2. QUALITY 
2.1 PROJECT DESIGN AND IMPLEMENTATION
2.1.1 Concept and methodology 
Concept and methodology 
Describe how elements of jointness/integration are incorporated into the design of the EMJM, and the chosen methodology with regard to:
Academic programme 
Describe the curriculum and highlight the elements that guarantee the academic excellence of your project. 
Describe how the curriculum and the EMJM degree articulate with the current academic offer of the HEIs involved. 
How will you ensure an integrated and innovative approach in the teaching and the learning experience/method?
Study periods and recognition
Describe the organisation of the study periods, and how the minimum mobility requirements and the mutual recognition of the learning outcomes/credits will be ensured.
Management of students
Explain the foreseen joint student admission requirements and application, selection, monitoring, mentoring, and examination/performance evaluation rules/procedures. 
Describe the rules of participation in the programme, including students’ rights and obligations concerning academic, administrative and financial aspects of the programme (Student Agreement).
Describe the information and services offered to students before and upon arrival, as well as during their study periods at the host institutions. How will the services be managed across the partnership? 
Illustrate the arrangements for student insurance.
Management of staff/scholars
Describe how staff mobility (academic and non-academic, if applicable) will be ensured and how it will improve the quality of the academic programme and/or its administrative organisation. 
Describe the contribution of invited scholars in the teaching, training or research part of the programme. 
For both aspects describe the qualitative and quantitative objectives.
Inclusiveness
How will the EMJM promote equal and inclusive access to participants (students and/or staff/invited scholars)? 
Describe the measures foreseen to facilitate the participation of students and/or staff/invited scholars with fewer opportunities and/or special needs. 	
Insert text

2.1.2 Project management, quality assurance and monitoring and evaluation strategy
Project management, quality assurance and monitoring and evaluation strategy
Describe the foreseen internal and external quality measures of the master programme. How will they be implemented and exploited for the EMJM? Specify the timeline and stakeholders planned in the quality assurance strategy.
In general terms, explain the extent to which the jointly designed and fully integrated curriculum adheres to the Standards for Quality Assurance of Joint Programmes in the European Higher Education Area.
What type of degree(s) (joint/multiple/double degrees) and diploma supplement will be provided to the EMJM graduates? Explain the arrangements for the mutual recognition of the degree(s) by all the awarding full partner HEIs.
If applicable, outline the envisaged steps towards accreditation/evaluation of an EMJM joint degree. Describe how the consortium will overcome any remaining obstacles, and if it intends to implement the European Approach for Quality Assurance of Joint Programmes. 
 Please ensure coherence with the information on degrees and accreditation provided in other parts of the application.	
Insert text 	

2.1.3 Project teams, staff and experts
Project teams and staff 
Describe the project teams and how they will work together to implement the project.
List the staff included in the project by function/profile (e.g. project manager, senior expert/advisor/researcher, junior expert/advisor/researcher, trainers/teachers, technical personnel, administrative personnel etc. and describe shortly their tasks. 	
Name and function	Organisation	Role/tasks 	Professional profile and expertise	

				

Outside resources (subcontracting, seconded staff, etc)  
If you do not have all skills/resources in-house, describe how you intend to get them (contributions of members, partner organisations, subcontracting, etc). 
	
Insert text	

2.1.4 Cost effectiveness and financial management
Cost effectiveness and financial management 
	
Not applicable	

2.1.5 Risk management
Critical risks and risk management strategy 
Describe critical risks, uncertainties or difficulties related to the implementation of your project, and your measures/strategy for addressing them. 
Indicate for each risk (in the description) the impact and the likelihood that the risk will materialise (high, medium, low), even after taking account the mitigating measures.
Note: Uncertainties and unexpected events occur in all organisations, even if very well-run. The risk analysis will help you to predict issues that could delay or hinder project activities. A good risk management strategy is essential for good project management.	
Risk No	Description 	Work package No	Proposed risk-mitigation measures	

2.2 PARTNERSHIP AND COOPERATION ARRANGEMENTS  
2.2.1 Consortium set-up
Consortium set-up
Explain the rationale of the consortium composition; how the partners (including associated partners if relevant) complement each other in order to achieve the project objectives; and how the consortium partners will benefit from their project participation. 
How will the academic strengths of individual partners be reflected in the designed curriculum, and what will be their added value for the EMJM implementation?
Describe the institutional expertise and professional experience that render the EMJM consortium unique and innovative. Explain to what extent partners with different levels of experience in Erasmus Mundus have been involved.
If applicable, mention whether the partners have worked together in previous international projects and how any existing partnership has been enhanced in the current EMJM.
If applicable, describe how the cooperation with non-educational stakeholders is organised and for which purpose.
Describe the roles, the distribution of tasks and the cooperation arrangements among partners.	
Insert text

2.2.2 Consortium management and decision-making
Consortium management and decision-making (if applicable)
Illustrate the joint governing bodies and management/communication tools in particular concerning the administrative and financial management. Explain how the students will be involved in the management structures of the EMJM.
Explain the state of development of the partnership agreement, and how it will contribute to an effective management.
Describe the expected institutional support from the management bodies of the partner institutions for the implementation of the EMJM.
Describe the arrangements adopted among the partners for the financial management of the EMJM, in particular: 
•	the policy for student participation costs/fee
•	how the EMJM funds will be managed and allocated within the consortium
•	the extent of each partner’s own financial contribution and how it will be managed.
•	how complementary funding will be mobilised and managed? 	
Insert text 	
3. IMPACT
3.1 Impact and ambition
Impact and ambition 
Describe the expected impact of your EMJM at system level (in and outside academia, including impact on the general public and wider society); institutional level (partner organisations); and individual level (with particular emphasis on employability). Refer to the ‘Expected Impact’ section of the Call.
Quantify the number of students you are planning to enrol during the project lifetime, and the rationale for this number.
Describe how you will reach this target, and how you will ensure country balance in the enrolment of students. 
 Please ensure coherence with the information provided in the detailed budget table.	
Insert text

3.2 Communication, dissemination and visibility
Communication, dissemination and visibility of funding
Describe the promotion strategy of the EMJM to attract excellent students worldwide (including information on target groups, tasks of the partners, how students will be encouraged to contribute to the Erasmus identity/community).
Illustrate how relevant stakeholders (including potential employers and the Erasmus Mundus students and alumni community), will be targeted by this promotion strategy and/or involved in promotion. 
Describe the dissemination and exploitation strategy of the project results (outcomes/outputs). This includes a description of the nature and role of the key players involved. 
Describe how the visibility of EU funding will be ensured.	
Insert text

3.3 Sustainability and continuation
Sustainability and continuation 
Describe the consortium’s mid- and long-term strategy for ensuring financial and operational sustainability of the EMJM after the EU funding period, and how it will be implemented. 
How will the consortium mobilise self-funded students and seek scholarship funding from other (non-EU) sources in order to address the sustainability of the master beyond the period of EU funding?
Do you foresee synergies/complementary with other (EU and non-EU funded) activities that can build on the project results?	
Insert text

4. WORK PLAN, WORK PACKAGES, TIMING AND SUBCONTRACTING
4.1 Work plan 
Work plan
Provide a brief description of the overall structure of the work plan (list of work packages or graphical presentation (Pert chart or similar)).	
Insert text

4.2 Work packages and activities
WORK PACKAGES	
This section concerns a detailed description of the project activities. 
Group your activities into work packages. A work package means a major sub-division of the project. For each work package, enter an objective (expected outcome) and list the activities, milestones and deliverables that belong to it. The grouping should be logical and guided by identifiable outputs. 
Projects should have 5 fixed work packages. WP1 Management and coordination should cover management and coordination activities (meetings, coordination, project monitoring and evaluation, financial management, progress reports, etc) and all the activities which are cross-cutting and therefore difficult to assign to another specific work package (do not try splitting these activities across different work packages). WP2 should cover Selection and supervision of students, WP3 Curriculum implementation, WP4 Promotion of the master programme and WP5 Impact, sustainability and dissemination of results.
 Enter each activity/milestone/output/outcome/deliverable only once (under one work package).	

Work Package 1
Work Package 1: [Name, e.g. Project management and coordination]	
Duration:	MX - MX 	Lead Beneficiary:	1-Short name	
Objectives
List the specific objectives to which this work package is linked.	
•		
Activities (what, how, where) and division of work
Provide a concise overview of the work (planned tasks). Be specific and give a short name and number for each task.
Show who is participating in each task: Coordinator (COO), Beneficiaries (BEN), Affiliated Entities (AE), Associated Partners (AP) and others, indicating in bold the task leader. 	
Task No
(continuous numbering linked to WP)	Task Name	Description	Participants	In-kind Contributions and Subcontracting
(Yes/No and which)
	
			Name	Role
(COO, BEN, AE, AP, OTHER)		
T1.1					n/a	
T1.2					n/a	
					n/a	
Milestones and deliverables (outputs/outcomes)
Milestones are control points in the project that help to chart progress. Use them only for major outputs in complicated projects. Otherwise leave the section on milestones empty. 
Means of verification are how you intend to prove that a milestone has been reached. If appropriate, you can also refer to indicators.
Deliverables are project outputs which are submitted to show project progress (any format). Refer only to major outputs. Do not include minor sub-items, internal working papers, meeting minutes, etc. Limit the number of deliverables to max 10-15 for the entire project. You may be asked to further reduce the number during grant preparation.
For deliverables such as meetings, events, seminars, trainings, workshops, webinars, conferences, etc., enter each deliverable separately and provide the following in the 'Description' field: invitation, agenda, signed presence list, target group, number of estimated participants, duration of the event, report of the event, training material package, presentations, evaluation report, feedback questionnaire. 
For deliverables such as manuals, toolkits, guides, reports, leaflets, brochures, training materials etc., add in the ‘Description’ field: format (electronic or printed), language(s), approximate number of pages and estimated number of copies of publications (if any). 
For each deliverable you will have to indicate a due month by when you commit to upload it in the Portal. The due month of the deliverable cannot be outside the duration of the work package and must be in line with the timeline provided below. Month 1 marks the start of the project and all deadlines should be related to this starting date.
The labels used mean:
Public — fully open ( automatically posted online on the Project Results platforms)
Sensitive — limited under the conditions of the Grant Agreement
EU classified —RESTREINT-UE/EU-RESTRICTED, CONFIDENTIEL-UE/EU-CONFIDENTIAL, SECRET-UE/EU-SECRET under Decision 2015/444.	
Milestone No
(continuous numbering not linked to WP)	Milestone Name	Work Package No	Lead Beneficiary	Description	Due Date
(month number)	Means of Verification 	
MS1		1					
MS2		1					
Deliverable No 
(continuous numbering linked to WP)	Deliverable Name	Work Package No	Lead Beneficiary	Type	Dissemination Level	Due Date
(month number)	Description 
(including format and language)	
D1.1		1		[R — Document, report] [DEM — Demonstrator, pilot, prototype] [DEC —Websites, patent filings, videos, etc] [DATA —  data sets, microdata, etc] [DMP — Data Management Plan] [ETHICS] [SECURITY] [OTHER]	[PU — Public] 
[SEN — Sensitive] 
[Classified R-UE/EU-R] 
[Classified C-UE/EU-C] 
[Classified S-UE/EU-S]
			
D1.2		1		[R — Document, report] [DEM — Demonstrator, pilot, prototype] [DEC —Websites, patent filings, videos, etc] [DATA —  data sets, microdata, etc] [DMP — Data Management Plan] [ETHICS] [SECURITY] [OTHER]	[PU — Public] 
[SEN — Sensitive] 
[Classified R-UE/EU-R] 
[Classified C-UE/EU-C] 
[Classified S-UE/EU-S]

Estimated budget — Resources 	
For Unit Grants, see detailed budget table/calculator (annex 1 to Part B; see Portal Reference Documents).	

Work Package …
To insert work packages, copy WP1 as many times as necessary 

Events and Trainings 
Events and trainings 
This table is to be completed for events that have been mentioned as part of the activities in the work packages above
Give more details on the type, location, number of persons attending, etc.	
Event No
(continuous numbering linked to WP)	Participant	Description	Attendees	
		Name 	Type	Area	Location	Duration
(days)	Number	
E1.1	[name]	[name]	[insert type, e.g. training, workshop, conference, event, etc.]	[insert topics addressed, types of skills/knowledge acquired, etc]	[city,country]	[number]	[number]	
E1.2	[name]	[name]	[insert type, e.g. training, workshop, conference, event, etc.]	[insert topics addressed, types of skills/knowledge acquired, etc]	[city,country]	[number]	[number]	

4.3 Timetable
Timetable (projects up to 2 years)  
Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary. 
Note: Use the project month numbers instead of calendar months. Month 1 marks always the start of the project. In the timeline you should indicate the timing of each activity per WP.	
ACTIVITY	MONTHS	
	M 1	M 2	M 3	M 4	M 5	M 6	M 7	M 8	M 9	M 10	M 11	M 12	M 13	M 14	M 15	M 16	M 17	M 18	M 19	M 20	M 21	M 22	M 23	M 24	
Task 1.1 - … 																									
Task 1.2 - …																									
Task … 																									

Timetable (projects of more than 2 years)
Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary.
Note: Use actual, calendar years and quarters. In the timeline you should indicate the timing of each activity per WP. You may add additional columns if your project is longer than 6 years. 	
ACTIVITY	YEAR 1	YEAR 2	YEAR 3	YEAR 4	YEAR 5	YEAR 6	
	Q 1	Q 2	Q 3	Q 4	Q 1	Q 2	 Q 3	 Q 4	Q 1	Q 2	Q 3	Q 4	Q 1	Q 2	Q 3	Q 4	Q 1	Q 2	Q 3	Q 4	Q 1	Q 2	Q 3	Q 4	
Task 1.1 - … 																									
Task 1.2 - …																									
Task … 																									

4.4 Subcontracting
Subcontracting 
	
Not applicable.	

5. OTHER
5.1 Ethics
Ethics (if applicable)
If the Call document/Programme Guide contains a section on ethics, describe ethics issues that may arise during the project implementation and the measures you intend to take to solve/avoid them.
Describe how you will ensure gender mainstreaming and children’s rights in the project activities.	
Insert text	

5.2 Security 
Security 	
Not applicable.	

6. DECLARATIONS 
Double funding	
Information concerning other EU grants for this project 
 Please note that there is a strict prohibition of double funding from the EU budget (except under EU Synergies actions). 	
YES/NO
	
We confirm that to our best knowledge neither the project as a whole nor any parts of it have benefitted from any other EU grant (including EU funding managed by authorities in EU Member States or other funding bodies, e.g. Erasmus, EU Regional Funds, EU Agricultural Funds, European Investment Bank, etc). If NO, explain and provide details.		
We confirm that to our best knowledge neither the project as a whole nor any parts of it are (nor will be) submitted for any other EU grant (including EU funding managed by authorities in EU Member States or other funding bodies, e.g. Erasmus, EU Regional Funds, EU Agricultural Funds, European Investment Bank, etc). If NO, explain and provide details.		

Financial support to third parties (if applicable) 
	
Not applicable.	

ANNEXES

LIST OF ANNEXES 
Standard
Detailed budget table/Calculator (annex 1 to Part B) — mandatory  
CVs (annex 2 to Part B) — not applicable
Annual activity reports (annex 3 to Part B) — not applicable 
List of previous projects (annex 4 to Part B) — not applicable

Special
Proof of accreditation  — mandatory
Draft model of Diploma Supplement — optional 
Draft Student Agreement — optional
Blank copies of the proposed master degree diplomas — optional 

LIST OF PREVIOUS PROJECTS

List of previous projects 
Please provide a list of your previous projects for the last 4 years.	
Participant 	Project Reference No and Title, Funding programme	Period (start and end date)	Role (COO, BEN, AE, OTHER)	Amount
(EUR)	Website (if any)	
[name]						
[name]						

HISTORY OF CHANGES	
VERSION	PUBLICATION  DATE	CHANGE	
1.0	25.02.2021	Initial version (new MFF).